January 29, 2003 By Justine Brown
A year later, many states still struggle with this task. But a few are well ahead of the pack.
Michigan's Center for Educational Performance and Information (CEPI) is responsible for collecting, managing and reporting public school data throughout the state. Gov. John Engler created CEPI by executive order in September 2000.
"The executive order was the starting point for us in terms of the governor providing executive leadership that the collection of educational data was going to be important," said Andrew Henry, CEPI's director.
CEPI collects discrete student-level data, including age, date of birth, ethnic denomination, test scores and programmatic information -- whether a student participates in state education programs such as special education or Title I, or is considered migrant or homeless.
Michigan uses the data to answer specific questions about its schools and hold them accountable for every student's success or failure.
The benefits of answering such questions and tracking overall school performance may be obvious, but the process of collecting that data is much more complex. Technology has made gradual inroads in education, resulting in stovepipes of information separated by incompatible technologies and data structures. Getting all that data to collaborate seamlessly to meet No Child Left Behind requirements appears a Herculean task.
"Collection of data is a very complex issue," Henry said. "One of the most important tools we have is our metadata dictionary, which is our definition of what we're going to collect. That's probably the most important step, because if you don't know what you're going to collect, you're in big trouble. Also, if you're not publishing how that data has to be pushed to the state, you're in really big trouble."
CEPI worked with various state agencies, including the Department of Education, the Department of Career Development, the Department of Treasury, and local school associations and districts to come to a consensus on data definitions. The organization also worked with vendors and various state agencies to determine how local school districts' existing systems could interface with the state.
"Rather than re-create or reinvent a system that's already working, we work with them and develop applications in partnership," said Henry. "It's going down to the grass roots and saying 'What have you developed, and what is going to make this job easier because this is a very difficult task?' Any success we have is a tribute to the local school districts entering or abstracting data from their systems. I think a big win is going to these people who are developing systems and asking them, 'How can we tap into the expertise you have?'"
CEPI also has worked with the U.S. Open e-Learning Consortium, a group of software companies and school systems that created the Schools Interoperability Framework (SIF) in 1999. SIF is a set of rules and definitions that allow software programs from different companies to share information quickly, seamlessly and securely. Using XML-based software that conforms to SIF allows schools and school systems to share data without any additional programming. SIF could make meeting requirements of the No Child Left Behind Act much easier.
"Right now, we essentially collect flat files, but we want to go to native XML, and SIF is an integral part of that," said Henry.
CEPI also collects teacher data. That information allows the state to examine teacher preparation,
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