Before starting work on AVADDS, Marshall called Dell, which agreed to donate an array of hardware to beef up the system, he said, adding that Micron Corp. helped by donating Flash and DRAM memory products to the project.
Marshall and Weighall met with Hasdorff, who explained what the system needed to do and how it should look. They also met with EMA officials to learn how Tracker worked. In addition, the state utilized the expertise of a disaster response specialist from Utah and a team of AmeriCorps volunteers from St. Louis who specialize in disaster response.
"We had them very closely working with us to set up this system, because they do this so often. They know how it needs to handle the volunteer aspect, and how it needs to handle the donated goods aspect," Hasdorff said.
One AmeriCorps volunteer eventually became the matching coordinator and others helped staff the call center.
Nights on the Floor
Once they understood what the GFBCI required of the system, Marshall and Weighall got down to the nitty-gritty.
"They worked for about four to six days on this, nonstop, all through the night, I believe," Hasdorff said.
"Yes, we did spend some nights on the office floor in between long stints of working," Marshall concedes.
Marshall and Weighall designed AVADDS to run on multiple computers, so more capacity can be added as the system requires more computing power, Marshall said. Auburn University hosts the system on its infrastructure.
The matching coordinator can browse AVADDS for good and services starting with a high-level category, such as "emergency medical capabilities," and then narrow the query to more detailed levels, such as "toxic recovery" or "pollution and environmental," Marshall said.
AVADDS also contains a sophisticated search engine, similar to Google, which the matching coordinator uses to locate goods and services that don't fit conventional categories, he said.
Along with Tracker, AVADDS has links to several other systems used to coordinate emergency relief. One is the White House's USA Freedom Corps Web site, which offers links for people who want to volunteer for hurricane relief in Alabama, Florida, Louisiana, Mississippi or Texas.
"If you go in through Freedom Corps and go into Alabama and say you want to volunteer there, it takes you to our site," Hardoff said, adding that volunteers can then sign up through AVADDS.
Other links include the U.S. Department of Homeland Security's National Emergency Resource Registry (NERR) and its regional SouthWest Emergency Response Network (SWERN), both of which give the matching coordinator further options for arranging assistance.
"We can go in through NERR and pull down things into our warehouse," Hasdorff said. "Maybe someone through the SWERN system knows there's a need in Mississippi or someplace for something we have in Alabama. We can communicate with them."
State officials will continue to use AVADDS to coordinate disaster relief in the future.
"I view this as something that will be a long-sustained partnership between Auburn University and ourselves," Hasdorff said, noting that a system like AVADDS should be ready at all times so it can be turned on at the flick of a switch.
"The system obviously can be retrofitted for a wide variety of needs -- anything from a tornado in Tuscaloosa to a mudslide in Huntsville," she said.
At Auburn University, Marshall and Weighall continue to refine AVADDS through the addition of telephony and wireless capabilities, Marshall said, with the goal of creating better coordination among various volunteer agencies.
In the future, Alabama officials want to integrate AVADDS with other systems used to coordinate volunteers on the national level, such as the ones being developed by the National VOAD and the Points of Light Foundation, Hasdorff said. They also want to make AVADDS available outside Alabama.
"We want it to be something other states can utilize," she said. "It was built with that understanding, that it would be a model, possibly, for other states."