On Jan. 15, 2007, the Chevron oil refinery in Contra Costa County, Calif., caught fire, emitting threatening plumes of smoke. Sirens blared as they were supposed to, but the telephone notification system failed miserably.

It took half an hour for Chevron to provide wind direction information to the county - information the county needed to decide which residents to warn.

Once the county had wind direction, a computer glitch caused another 30 minutes to elapse before the warning calls were sent out. The event is one of 51 major incidents in the last 15 years involving refineries or chemical plants in which the notification system failed in some way.

Since then, the county's contract with vendor Dialogic Communications ran out, and in April, it deployed a new system by Honeywell International.

This new system has performed well in limited duty on about four police calls, including a missing person's report, a gas leak and a grass fire. Notifications went out to more than 20,000 residents without a problem.

"We haven't activated the system through the refineries, but we've done it for several police incidents, and it's worked flawlessly," said Lt. Jeff Hebel of the Contra Costa County Office of the Sheriff.

Having a functional emergency telephone system that notifies residents during a potential crisis is a vital part of an effective emergency warning system.

Key Differences

Several key differences separate the new Honeywell system from the previous one. Chief among them, according to Art Botterell, Community Warning System manager for the Contra Costa Sheriff's Office: "It works."

The new system lets the county notify residents of a potential hazard by disseminating a computer-generated phone message to thousands of numbers accessed from the 911 database. The previous system needed a taped voice message, the creation of which wasted time. The new system translates a text message into a voice message.

Legally the notification begins when the county activates the system, but the refineries push the button first and notify the county. From there, the county fills out one of several templates to craft a message that will ring phone numbers in the affected area.

Templates include a general-purpose warning; one for hazardous materials incidents, which has more details about closing windows, filling gaps in doors with towels, turning off fans, etc.; one for evacuation; one to be on the lookout for a suspect on the loose; and an "all clear" message.

County officials bring up a map of the affected area on a computer screen and draw a polygon around the target area. The system queries the 911 database, calls up the phone numbers of all residences in the target area and sends the message.

It takes about 85 seconds for the new system to send a call and receive feedback on whether the call reached its destination. That's a big difference from the previous system, where feedback was delayed by hours, making it useless.

"At that point [when the calls are made], we've got multiple servers generating a lot of phone calls, and then - and this is where it gets dynamic - you have to try to determine how many calls the local telephone network can absorb on this day in this area," Botterell said. "And that number is highly variable."

That's where the feedback comes into play.

The feedback reports on which areas can absorb the phone calls, and which returned busy signals and need to be re-sent.

"Right now, we're at about 85 seconds, and we're trying to get that down below a minute," Botterell said, adding that the feedback starts coming back seconds after the notifications begin going out, which allows officials to resend calls that didn't go through.

"Mostly [the old system] lacked any ability to

Jim McKay, Justice and Public Safety Editor  |  Justice and Public Safety Editor