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Top 5 Mistakes Businesses (and Governments) Make in Disasters

Mistakes like these are not confined to businesses.

This comes from a news release teasing the next World Conference on Disaster Management (WCDM) conference in Toronto. I found the list that is oriented on mistakes that businesses make in their planning, or not planning, and responding to disasters. I see the five items as also having direct applicability to governments of all types and sizes. See below and see if the shoe fits!

I would point out that the fertilizer plant explosion in West, Texas, has now been identified as a deliberate act (someone starting the fire) and not an unfortunate accident. And, I highly recommend the WCDM event. I was able to attend and present in the past and found it a very interesting event with good sessions and an excellent vendor/exhibitor area.

"John Bresland, former board member and chairman of the U.S. Chemical Safety and Hazard Investigation Board, who will be a keynote presenter at the 2016 World Conference on Disaster Management (WCDM), to be held June 7-8 at The International Centre in Toronto."

According to the UK-based Business Continuity Institute Global Top 10 Threats list, cyberattacks remain the No. 1 risk facing organizations today, followed closely by data breach and unplanned IT outages. Businesses are also deeply concerned about threats to physical security, with acts of terrorism jumping from the 10th to the fourth spot on the list and security incidents moving up from sixth to fifth.

“Regardless of the size or nature of the incident, ramifications will be huge when businesses fail to prepare,” Bresland said. After painstakingly analyzing its investigations of industrial fires and explosions since 1998, the Chemical Safety Board found most accidents could have been prevented and errors in response avoided.

He cited the following as the five top mistakes businesses make when preparing to respond to, mitigate and move forward from disaster:

1. Failing to define worst-case scenario. What might be considered a relatively small incident can quickly become a very expensive one if a company fails to look beyond the immediate safety issues and consider business impact. For example, even a small event like a fire can lead to significant loss of production and profits long after the fire is extinguished. “Ask yourself what’s the worst possible scenario and prepare for that,” advised Bresland, pointing to the 2010 BP Gulf of Mexico oil spill where losses have mounted well into the billions of dollars. “I don’t think there are many companies in the world that could afford the amount BP has had to spend on response to the oil spill.”

2. Lacking understanding of risk. A company that fails to fully understand the risks associated with its operation, and fails to take the necessary steps to mitigate them will find itself caught in the crossfire. Bresland cited the example of a small, family-owned fertilizer business in Texas that was forced to declare bankruptcy following a tragic explosion that killed 12 firefighters and three members of the public, an event he said could have been avoided altogether. “As part of their operation, they were storing and using ammonium nitrate, a material that can explode under the right circumstances,” he explained. “They should have been aware of those hazards and ensured proper procedures were in place to appropriately guard against them.”

3. Neglecting to build community ties. When disaster strikes, it’s crucial to have good relationships with “people on the outside,” Bresland said. For chemical companies, outreach is often in the form of community advisory panels made up of first responders, community representatives, local authorities and health officials who meet regularly with facility management to discuss important issues. For other companies, it may be Information Sharing and Analysis Centers (ISACs) to help combat cybersecurity threats and problem-solve in the event of an attack. For example following data breaches at large retailers such as Target and Walmart where millions of personal records were stolen, the retail industry took steps to create its own ISAC to ensure information sharing between retailers, law enforcement and other relevant stakeholders moving forward.

4. Overlooking response requirements. Never underestimate the time and resources required to get your operation back up and running following an incident. Businesses often fail to take into account the loss of productivity that will ensue when employees who are usually involved in productive work will be pulled away to deal with insurance claims, regulatory agencies and possible investigations by outside groups. “The bottom line is a single incident can suck the oxygen out of your company for a long time afterward,” Bresland said. “You’re going to need to rebuild your business and your reputation so it’s important to build the resources for that into your contingency plan.”

5. Being ill-prepared to deal with media. In order to respond effectively to media questions and a possible backlash arising from an incident, senior executives need to be well rehearsed. Outside consultants trained in crisis management often work with organizations to ensure managers are equipped to deal with the pressure. You don’t have to look far for examples of what not to do, Bresland said, pointing to the 2014 water crisis in West Virginia as an example. At a press conference to address his company’s role in the chemical spill that disrupted water service in nine counties, Freedom Industries’ then-president announced he was done answering questions and promptly left while taking sips from a water bottle. “It was the middle of a disaster and he was unable to face the tough questions,” Bresland said.

Bresland will share some of these, and other, insights in his keynote address titled "Is your company and your community prepared for an unanticipated incident?" at WCDM on June 8 at 8:45 a.m.

WCDM is the largest, most diverse global conference of its kind in North America, attracting attendees from more than 40 countries and featuring more than 50 top-rated educational sessions, training workshops, robust exhibits, powerful global networking opportunities and international speakers in all areas of emergency management and business continuity. With a theme of "before, during and after" a crisis, delegates will gain insight into innovative solutions on how to improve plans for disaster preparedness, response and recovery, including tips on how businesses, communities and government can adapt to global and local threats, and sustain operations and communities at home and abroad during times of crisis.

For more information or to register for the event, visit www.wcdm.org

Eric Holdeman is a contributing writer for Emergency Management magazine and is the former director of the King County, Wash., Office of Emergency Management.