Remember, excessive heat waves can be expected as a current and future impact of climate change. Get ready!
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Excessive Heat Incident City-wide Coordination Checklist
Triggers for Initial Action:
Include, but are not limited to, the following:· Any advisory or statement from the National Weather Service which forecasts the potential for unusually warm conditions to impact the Seattle metro area.
- Increased reports of heat-related illnesses or impacts (via call volumes/reports from EMS, Public Health, Human Services, 211, Media, Customer Service Bureau, etc.)
- A number of “hot” days where the temperatures do not cool-off in the evenings for several consecutive days
- Infrastructure impacts (fire, utilities, power/energy, transportation) that increase the risk of failures
Preparedness (Hazard Assessment, Situational Awareness, Initial Protective Actions)
- Prepare for Initial Planning Meeting .......... OEM
- Conduct Initial Planning........... OEM (lead) & All Departments (Dept Reps/Agencies and ESFs)
Agenda:
- Review weather forecast
- Report on preparatory items being taken by departments.
- Discuss any specific concerns/needs from the perspectives of all persons in attendance.
- Review list of upcoming planned events
- Review and update locations where the public can get cool; post list in appropriate locations and disseminate
- Identify potential impacts (power outages, health-care facilities without air conditioning, homeless, at-risk populations, city department operations)
- Review guidance to be given to any city (and non-city) call centers.
- Identify actions expected and/or underway
- Determine if any initial assistance/resources needed
- Identify “Operational Objectives”, actions/tasks and strategies to assist in development of EOC Consolidated Action Plan (CAP)
- Discuss EOC activation triggers.
- Identify initial “Essential Elements of Information (EEI) Strategy” assisting in situational awareness and action planning
- Determine plan for coordinating public information
- Communicate key safety and department preparedness messages to public
- Identify contacts and method(s) between jurisdictions for coordinating and/or sharing the release of statements
- Develop strategy to outreach to all sectors of community
- Provide key contact departmental numbers and weblinks
- Develop standard list of key messages for the mayor to deliver
- Identify any policy concerns and/or issues — Assemble/Notify Emergency Executive Board as needed
- Address procedures on reimbursement (if any) for response costs
- Create WebEOC incident and send notice to DMC/Dept Directors, etc. .............................. OEM
- Distribute initial EOC Consolidated Action Plan ......................................................................... OEM
- Activate necessary Department Operation Centers (DOCs)............ OEM & All Departments
- Notify EOC when activated
- Establish communications
- Identify initial actions
- Communicate with city employees............. OEM Director, Department Directors & Policy
- Track costs.................... OEM & All Departments
Response (Activation, Notifications, Operational & Planning Actions)
- Actively Monitor Situation ... OEM, Departments & Policy
- Activate EOC ......... OEM, Departments & Policy
- Department Representatives (recommended): HSD, Fire, Police, Public Health, SCL, Parks, SPU, SDOT, Transit, ACS, Joint Information Center
- Coordinate city-wide response and recovery efforts
- Notify Mayor, Council and policy levels
- Request Department representatives
- Request activation of Joint Information System and Center (JIS / JIC)
- Notify departments, King County, Washington state, partners
- Establish communications and check-in with activated DOCs
- Confirm activation timeframe, operational periods and staffing needs
- Communicate with Department and Partner Agencies........................ OEM & All Departments
- Establish situational awareness and analysis ......................................... OEM & All Departments
- What is the situation?
- What are the impacts?
- What are we doing about it?
- What are your unmet needs and the urgency of those needs?
- Are you mobilizing beyond current on-duty personnel? If yes, specify.
- Are you able to maintain normal service delivery? If not, what has changed?
- What information needs to be shared with public?
- Update Essential Elements of Information Strategy and disseminate
- Monitor weather
- Identify current and anticipated impacts to department operations
- Identify department operations affecting/affected by other department operations
- Identify current and anticipated impacts to homes, business, critical infrastructure, etc.
- Periodically Review Progress on Assigned Tasks & Objectives ....... OEM & All Departments
- Provide verbal updates on progress and challenges in EOC team briefings
- Document progress and/or modify tasks and objectives as needed in WebEOC.
Emergency Operations Center — Section ResponsibilitiesPlanning Issues (anticipate the near- and long-term needs)
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- Conduct Hotwash……………………………………………………………….OEM & All Departments
- Disseminate After Action Report/Improvement Plan instructions……..OEM & All Departments
- Demobilize and notify DMC, Dept Directors, appropriate agencies ... OEM & All Departments
- Prepare costs and documentation .... OEM & All Departments
- Notify the public and agencies of return to normal service .............. OEM & All Departments