New York MTA to Launch Employee-Focused Chatbot

This summer the New York Metropolitan Transportation Authority will pilot a mobile system designed to allow employees to document traffic and infrastructure issues in real time.

by / April 10, 2018
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The Bridges and Tunnels Division of the New York Metropolitan Transportation Authority (MTA) is embarking on a chatbot pilot project called the Collision Accident Reporting System (CARS).

The program is a partnership with Oracle, and will deploy a chatbot for agency employees allowing them to report and document accidents via their smartphones. It will also give managers the ability to examine accident hot spots and make decisions about rebuilding problem infrastructure.

With 10 bridges and tunnels throughout Manhattan, connecting commuters to upstate New York, Connecticut and New Jersey, the agency's daily undertaking is daunting. While the MTA moves millions of people every day on buses and trains, the Bridges and Tunnels Division is responsible for all vehicles that drive into or out of the city.

“We have trains, buses, and vehicles crossing all those bridges,” said Dyan Ganepola, director of application development for the division. “The authority collects money on one million vehicles a day, the biggest in the nation in terms of volumes.”

MTA hopes to roll out the pilot this summer to about 100 employees in the field. “We will launch in the second half of the year. We still need to get to know how the technology will work, and then work with it to get good value from it for the business,” said Ganepola.

Not only does the transit agency have a massive number of commuters to protect, but it also oversees a large number of employees, including law enforcement and national guardsmen assigned to policing and counter-terrorism activities. 

“This will be used by people who are mobile,” said Ganepola. “They will be traveling from place to place, taking care of accidents and law enforcement.” 

Officials hope the chatbot project will offer a secure way to communicate about any damage to structures and get information about vehicles involved in traffic accidents. It will also allow them to update station managers so that they can signal drivers about hazards ahead using electronic signage. 

The division runs on complicated legacy software that could not be modified to run a chatbot, requiring Oracle to work around it using tailored software.

“They have a complex sort of system that is difficult to modify. It was not a simple swap for something new,” said Suhas Uliyar, vice president for bots, AI and mobile product management at Oracle. “We have produced software that allows us to integrate with the legacy software, which connects to their systems of record.”

For Eric Ellis, the former chief technology and innovation officer for North Carolina and an early proponent of the government chatbot, the effort to allow employees in the field to communicate via bot and interact with legacy systems in the cloud is a unique and a much-welcomed solution to problems facing government.

Ellis is currently the director of strategic solutions with SHI.

“What I do like about this system is that runs parallel. What if you have an enterprise with many departments or divisions and they have individually made decisions about data systems and apps because they have different funding sources,” Ellis said. “What if as an enterprise you want to push a consistent theme? If this improved system sits on top of the system, it allows them to move into the future in modernizing the interface, and it doesn’t necessarily upset the apple cart.” 

Oracle’s Uliyar hopes the next iteration of the MTA chatbot program will see a bot with human resource features built in that could save the department and its employees a lot of time.

Ideally, an employee could ask: “How is my schedule tomorrow?” For a lot of the MTA workers, some of whom are bus drivers, there can be schedule changes on a very dynamic level, he said. Instead of logging on to a system and paging through 20 different screens, employees could speak into their smartphones and gain access to their schedule or other human resource features.

According to Uliyar, the bot can be fully integrated with human resources capabilities. For example, the employee could tell the bot that they are not feeling well and be presented with their current sick leave balances and the option to call in sick.

Ellis agrees with Uliyar that a bot could take the place of the time-consuming activities like having employees paging through screens to get necessary information.

“Bots can be good in replacing a person and act as a figurative person. This is a clever way to use it,” Ellis said. “Some people that I have worked with say they don’t want their field people clicking through screens. If you create a mobile app where you avoid this, I say thumbs up.”

Elizabeth Zima Staff Writer

Elizabeth Zima has written in depth on topics including health care, clinical science, physician relations and hospital communications.