Information technology personnel in the Florida county are trying to rebuild court schedules after an unknown issue deleted them late last week. Attorneys have been asked to pass along hearing information to assist.
(TNS) — An email sent to all attorneys working in the 4th Judicial Circuit foretells of potential headaches ahead, following what court officials dubbed a "rather catastrophic issue" with electronic court calendars in Duval County.The email, sent around 5:30 p.m. Friday, was forwarded to First Coast News by a local attorney, says the technological issue "deleted some of the calendars."
The wording of the email is vague and attributes the failure to "some unknown reason."
It asks any attorney practicing in Duval, Clay and Nassau counties for help in "trying to reconstruct the calendars."
"We are requesting that you advise us if you have a case set. If you have set up an upcoming hearing, respond to this email with the information below." It then lists every basic case parameter, including:
The issue does not affect Domestic Violence Court, Trials in Courtrooms, or Child Support, according to the email.
The email goes on to say that they "would like to have all this completed in the next week." But it's hard to imagine a busier court calendar in Northeast Florida to reconstruct than Duval Counties. The email says calendars in Clay and Nassau are unaffected.
However, the email warns that the court system will be "unable to set any matters for the remainder of this week and perhaps the first part of next week."
It does not excuse lawyers from appearing as scheduled. "If your hearing was previously set, you are still required to attend.
"Public Defender Charlie Cofer says he spoke to court IT officials, and they say the issue will not affect the criminal court calendar, only civil court. He also said he was assured by IT officials that it was not a malicious attack, merely a data transfer that failed.
First Coast News has reached out to the court's IT director and public information officer for more information. We will update this story as it becomes available.
The full text of the email is below:
To All 4th Circuit Attorneys –
Unfortunately, we have had a rather catastrophic issue with a few of our DUVAL COUNTY calendars. For some unknown reason COURT IT has deleted some of the calendars. They are trying to reconstruct the calendars, but to further ensure we do not have issues regarding your cases, we are requesting that you advise us if you have a case set. If you have set up an upcoming hearing respond to this email with the information below.
We do not need information about cases set with DV Court or Trials in Courtrooms or Child Support.
We included members of the Bar from Clay and Nassau County, but we do not need feedback on hearings set in those counties. Only Duval please.
Although most hearings and non-jury trials have been reset we want to be diligent so we do not overlap future scheduling.
The information we need is as follows:
As a byproduct of this situation, we are unable to set any matters for the remainder of this week and perhaps the first part of next week.
If your hearing was previously set, you are still required to attend. This email is to catch anything we may missed when the calendars were rebuilt and to schedule the events that have not been filed yet because took place on the phone with a Judge or Judicial Assistant.
Thank you for your cooperation, consideration and understanding.
©2019 The Florida Times-Union (Jacksonville, Fla.). Distributed by Tribune Content Agency, LLC.
Looking for the latest gov tech news as it happens? Subscribe to GT newsletters.