Under Florida's current public records law, it is the responsibility of public citizens to request that private information be removed or redacted from public documents. However, from January 1, 2006, the responsibility of ensuring that such sensitive information is redacted will become that of the offices of the Clerk of Court. Court systems across the nation have millions of archived records stored as images which, under various laws such as the Freedom of Information Act, need to be made available to the public. Against the requirement for information to be made available must be balanced an individual's right to privacy and protection from the growing crime of Identity Theft. CSI's IntelliDact provides automated rules-based data redaction as part of a solution that provides imaging, indexing and redaction in a seamless workflow. IntelliDact produces a final image for storage in public repositories that has all private information permanently redacted, but is available for full text searching, improving access to data within the documents.
"Seven million documents cover a wide spectrum of official records and court documents. We needed a way to quickly and accurately locate the information that needed to be redacted and to insure that only this information and no other was, in fact, redacted," said Henry Sal, President of CSI. "We did considerable research into toolkits that would enable us to achieve the superior results required, and chose DOKuStar because of its well deserved reputation as a worldwide leader in Intelligent Document Recognition technologies. CSI enjoyed a close working relationship with Oce's development team to insure the success of our IntelliDact redaction software."
"There are two phases to the Marion County Clerk of Courts project," explained Michael Breithaupt, Technical Director of Oce ODT, "one dealing with redaction of day-forward documents currently being received into the system, and one dealing with the archived images. The archived images presented the greater challenge as there is no control of the image. There were significant variations in image quality and in the resolution at which the original image was scanned. The speed at which CSI was able to complete the redaction of the archived images belies the complexity of the undertaking."
"CSI truly lived up to the Innovation part of their name," Mr. Beithaupt continued, "with their unique use of DOKuStar's classification, search and location capabilities in any type of document in a redaction application."
