"The state's hiring system has gone significantly unchanged for the past 20 years, despite revolutionary advances in technology. And while we've taken steps in recent years to improve the system, what we're announcing today will finally bring our hiring system into the computer-age," said Deputy Governor Sheila Nix. "That means thousands more people will be able to find out about and apply for state jobs. They'll be able to go online and check the status of their application. And with all applications going into the same electronic database, records can't be lost or given preferential treatment. Once it's up and running, we will have a system that's more accessible, more transparent and more accountable than ever before," Nix added.
At a press conference, Administration officials provided a demonstration of the concept, which was developed after an extensive review of the state's hiring systems as well as best practices across both public and private sectors.
Expanding Access to State Employment
Under the new system, the state will provide a single online repository of all open state positions. Those without home access to the internet will be able to visit dozens of state facilities across Illinois to apply on-line, or submit a paper application that will then be entered into the electronic system by a data entry group separate from the personnel department.
If an interested candidate does not find a specific position they wish to apply for, they have the option of submitting a profile with their professional background and interests. As openings become available that meet their criteria, the system will send a message notifying the candidate about the opening and how to apply.
An electronic system will help ensure that hiring decisions are based only on qualifications and other required considerations such as veterans' status. When applicant information is forwarded to the CMS Examination group to be graded, the system will conceal personally-identifiable information and only provide information required for assessing a candidate's background and experience in relation to the specific requirements of the open position.
Strenghtining Tracking and Accountability
Converting to an electronic hiring system will make it easier for candidates to track their progress. Once a person has applied for a specific position, he or she will be able to log on to a secure section of the system at any time to check the status of his or her application.
Job applicants will enjoy a higher level of security as their personal information is stored in a secure electronic database rather than paper files.
Improving Efficiency and Reducing Redundancy
Using an electronic hiring system will help reduce redundancy for CMS as well as for candidates, and reduce delays or backlogs in the input and grading processes.
Job-seekers will be able to register their personal profile and basic professional background in one place, and each time they apply for an open position, the previously-entered profile information will automatically be included in the application, eliminating the need to re-enter the same information in every application.
While the new electronic system is being developed, the state is taking steps in the interim to expand access to state jobs. Beginning February 15, 2007 all open state jobs will be posted at www.cms.illinois.gov.
